Paid Time Off (PTO)
Paid Time Off (PTO) provides eligible employees the ability to take time away from work for vacations, sick days and holidays.
If you are full-time, regular part-time or part-time, you are eligible to accrue PTO for every regular paid hour (up to 80 hours). The rate you accrue PTO depends on the number of years you have worked for Carilion in a PTO-eligible status. The number of PTO hours you accrue for each paid hour (excluding on-call hours, leave without pay or while receiving short-term or long-term disability income) is:
| Length of Service | PTO Hours Accrued Per Hour of Work (PTO Accrual Rate) | PTO Hours Accrued in an 80-Hour Pay Period | PTO Days Accrued in a 2,080-Hour Year |
|---|---|---|---|
| 0-4.99 Years | .0924 Hours | 7.39 Hours | 24 Days |
| 5-14.99 Years | .1115 Hours | 8.92 Hours | 29 Days |
| 15 Years or more | .1308 Hours | 10.46 Hours | 34 Days |
- You can use PTO for holidays, sick time and vacations.
- If you use all your PTO and need to take time off, that time will be unpaid.
- You must use all your PTO before going unpaid.
- You are encouraged to save 80 hours of PTO for emergencies.
- You need to earn PTO before you can use it, and your manager must approve your PTO request. Your PTO request may be denied due to insufficient PTO balance or staffing needs.
- You can use PTO in minimum of 15-minute increments.
- The maximum amount of PTO you can accrue is 480 hours (60 days).
- Your PTO will carry over from year to year until you reach the 480-hour maximum.
- You may cash in PTO in excess of 80 accrued hours two times a year: May and November.
- You may view your PTO balance on your paycheck and in Workday.
- New Year’s Day (6 p.m., Dec. 31 to midnight, Jan. 1).
- Memorial Day (12:01 a.m. to midnight).
- July 4 (12:01 a.m. to midnight).
- Labor Day (12:01 a.m. to midnight).
- Thanksgiving (12:01 to midnight).
- Dec. 25 (6 p.m., Dec. 24 to midnight, Dec. 25).
The PTO Donation program allows you to donate PTO to employees who experience a hardship.
If you switch to flex time, your PTO balance and accrual rate may be affected
Employees with greater than six (6) months of service in a PTO eligible status are paid for accrued PTO upon involuntary separation or change to a PTO-ineligible position or status.
